E10 M - Plan a school charity event

aiMOOC

E10 M - Plan a school charity event

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Einleitung

Your mission: Plan a fictional school charity event in a team. Decide on a clear purpose, tasks, schedule, publicity and responsibilities. Negotiate in English, solve problems and present a realistic final plan.

Warm-up: Look at the photo for 30 seconds. In English, name three things you notice, two things an organising team probably planned before the event and one possible problem.

This aiMOOC is for English as a first foreign language, Year 10, Baden-Württemberg, M level. The language is B1-oriented: you work mostly independently, use natural standard English and focus on clear communication rather than accent-free speech.

Learning path

English first → understand → respond → analyse → communicate → feedback → revise → transfer

Phase	Your action
Understand	Get the main idea from video, images and texts.
Respond	Give short reactions and useful suggestions.
Analyse	Compare plans, priorities, risks and responsibilities.
Communicate	Negotiate tasks, present decisions and react spontaneously.
Feedback	Use a short checklist and peer feedback.
Revise	Improve language, structure and realism.
Transfer	Plan a new event with less support.

I can ...

1. I can define a purpose and target group for a school charity event.
2. I can negotiate tasks and responsibilities politely but clearly.
3. I can explain a schedule and react when plans change.
4. I can write publicity and a formal request email for different audiences.
5. I can mediate key information between German and English for a clear purpose.
6. I can present a team plan and answer follow-up questions spontaneously.

Before you start

Think of one school event you know. Answer in English: What was the purpose? Who did what? How was it advertised? What could have gone wrong?

Quick team rule: Good teamwork is not “everyone does everything”. It means clear responsibilities, realistic deadlines and respectful negotiation.

Safe and responsible work

Use only fictional names and fictional profiles in this course. Recordings are optional and should stay private/local unless everyone involved has explicitly agreed to sharing. Do not upload recordings, photos or personal data without permission. Do not send personal data or school-internal information to external AI services without an explicit school-approved task. If AI support is allowed, check claims and sources, keep your own first draft and make your revisions visible.

Input: Plan the event

Step 1: Purpose first

A charity event needs a clear answer to three questions: Why are we doing it? Who should benefit? What should visitors do?

Example: Event: Green Friday for Good Purpose: raise money for a fictional local youth garden. Target group: students, families and staff. Action: visitors buy snacks, join a quiz and donate.

Think: A real charity must be checked before money is collected. In this course, the event and organisation are fictional so that you can focus on English and planning.

Step 2: Five planning areas

Area	Key question	Example
Purpose	What is the goal?	Raise €600 for the fictional “Riverbank Youth Garden”.
Tasks	What has to be done?	Ask for a room, plan stalls, prepare signs, organise clean-up.
Schedule	When does each step happen?	Permission first, publicity one week before, set-up on event day.
Publicity	How will people hear about it?	School notice, poster, class announcement, short social post.
Responsibilities	Who owns each task?	One named lead and one backup for each important task.

Step 3: Context vocabulary

Word / phrase	Meaning in context	Useful example
charity event	event that supports a good cause	Our charity event supports a fictional youth project.
donation	money or goods given for a cause	We will collect donations at the welcome desk.
fundraiser	activity that raises money	A bake sale can be a fundraiser.
responsibility	a task you are expected to manage	Publicity is my responsibility.
deadline	latest time to finish something	The poster deadline is Friday.
venue	place where an event happens	The school hall is our venue.
budget	plan for money available and spent	We need a small and realistic budget.
publicity	information used to attract attention	Our publicity must be clear and honest.
shift	planned period of work	I can take the first welcome-desk shift.
backup plan	alternative if something goes wrong	We need a backup plan for rain.

Pronunciation for clear teamwork

Say these words slowly, then in a short sentence: CHAR-i-ty, VOL-un-teer, do-NA-tion, PUB-li-ci-ty, re-SPON-si-bi-li-ty. Stress helps listeners follow you. Your aim is easy-to-understand English, not accent-free English.

Mini-practice: “My responsibility is publicity.” → “Could you volunteer for the second shift?” → “We need a backup plan.”

Listening and Viewing

Watch: disagree politely

Video laden

YouTube

YouTube sammelt möglicherweise persönliche Daten. Datenschutzrichtlinie

Fortfahren Ausblenden

This BBC Learning English video models disagreement in a workplace meeting. Transfer the language to your school-event team.

First viewing, no pausing: What is the main communication problem?

Second viewing: Note three phrases that make disagreement more polite. Then use one of them to disagree with this idea: “We should spend most of our budget on decorations.”

Micro-listening challenge

Listen again to one short exchange. Focus on intonation rather than every word. Does the speaker sound open, doubtful or definite? Copy the rhythm privately or with a partner. Recording yourself is optional.

Extra viewing: useful disagreement

Video laden

YouTube

YouTube sammelt möglicherweise persönliche Daten. Datenschutzrichtlinie

Fortfahren Ausblenden

After watching, create a two-line mini-dialogue: A: make a suggestion. B: disagree politely, give a reason and offer an alternative.

Reading

Read a team update

Fictional team message – “Green Friday for Good”

Hi team, we now have permission to use the school hall from 2:00 to 6:00 p.m. on 14 May. Our purpose is to raise money for the fictional Riverbank Youth Garden and to show that small local projects can make a difference. We are planning three simple activities: a snack stall, a second-hand book table and a five-minute quiz every hour.

Maya will lead publicity and finish the poster by 4 May. Leon will organise the room plan and safety check. Sam will contact the school office and prepare a short announcement. I will coordinate the timetable and volunteer shifts.

We still have two problems. First, the budget is only €80, so we cannot print large colour posters for every corridor. Second, rain may reduce the number of visitors after school. My suggestion is to use two reusable posters, class announcements and the school noticeboard. If the weather is bad, we can move the welcome desk inside.

Please reply by Friday: Which task can you support, and what should we change?

Reading tasks

1. Identify the purpose, three activities and four responsibilities.
2. Explain why the publicity plan changes.
3. Find the backup plan.
4. Decide whether the plan is realistic. Give two reasons in English.
5. Write one useful reply to the team.

For further B1 reading practice on task negotiation, use the British Council page: Planning an event.

Speaking: negotiate responsibilities

Useful negotiation language

Function	Useful phrase
Suggest	How about ...? / We could ... / Why don't we ...?
Volunteer	I'm happy to take care of ...
Ask	Could you handle ...? / Would you be able to ...?
Disagree	I see your point, but ... / I'm not sure that would work because ...
Compromise	What if we ... instead? / Could we split the task?
Clarify	So, are you saying that ...?
Confirm	Agreed. I'll do ... by ...

Quick help: if you get stuck

Use one of these moves: ask for time – “Give me a second.”; check meaning – “Do you mean ...?”; repair – “Let me say that again.”; invite a partner – “What do you think?”; compromise – “Could we split the task?”

Team role cards

Use only these fictional profiles.

Person	Strength	Limitation	Preferred task
Alex	confident speaker	cannot stay after 5 p.m.	announcements
Jamie	good with design	dislikes speaking to large groups	poster and signs
Robin	organised	already has two deadlines that week	schedule
Taylor	calm problem-solver	no experience with publicity	room plan and backup plan

Task: In groups of four, assign publicity, schedule, welcome desk, room set-up, permission request and clean-up. Each person must speak at least three times, disagree or negotiate once, and confirm one deadline.

Spontaneous change cards

Your teacher or partner chooses one:

Change	Your reaction
The hall is available one hour later.	Change the schedule and explain the consequences.
One volunteer is absent.	Reassign two tasks.
The print budget is cut in half.	Adapt publicity.
Heavy rain is forecast.	Use the backup plan.
The school office asks for a clearer safety plan.	Decide who answers and what information is needed.

Writing

Task A: formal request email

Write 120–160 words to the fictional school office. Ask for permission to use the hall.

Include:

1. purpose and date,
2. planned activities,
3. responsible contact role,
4. one safety or organisation point,
5. a polite request for confirmation.

Useful register: Dear ..., I am writing to ..., We would like to ..., Could you please confirm ..., Kind regards, ...

Task B: publicity text

Write a short poster text of 60–90 words. It must answer: What? Why? When? Where? How can people take part?

Rule: Do not make promises you cannot verify. Publicity should be clear, inviting and accurate.

Task C: after-event mini report

Imagine the event has taken place. Write 140–180 words for the school website: purpose → what happened → result → problem → solution → next step.

Use fictional figures and label them as fictional.

Optional: fictional role application

Apply for one event role in 100–120 words. Use a fictional profile only. Explain two strengths, one relevant experience and one responsibility you could take. Do not include real addresses, phone numbers, photos or other personal data.

Mediation

Purpose before translation

A German-speaking parent asks: “Was genau plant ihr, und muss ich etwas spenden?” Your English-speaking exchange student is standing next to you.

Mediate the relevant information in English: Die Veranstaltung ist freiwillig. Sie findet am 14. Mai von 15 bis 18 Uhr in der Schulaula statt. Es gibt einen Bücherstand, Snacks und ein Quiz. Niemand muss Geld spenden. Wer helfen möchte, kann auch eine 30-minütige Schicht übernehmen.

Do not translate word for word. Give the information the listener needs, in a natural order and suitable tone.

Functional grammar

Grammar for planning, not grammar for its own sake

Function	Form	Example
Suggestion	could / should	We could use the noticeboard. / We should ask first.
Obligation	have to / need to	We have to get permission.
Arrangement	present continuous	We are meeting on Tuesday.
Plan	be going to	We are going to print two posters.
Decision / offer	will	I'll take the first shift.
Condition	if + present, will/can	If it rains, we can move inside.

Fast check: Explain the difference in meaning: “We could ask the office.” / “We have to ask the office.”

Schedule and publicity

Build a realistic timeline

Time	Example milestone	Owner
3 weeks before	get permission and confirm purpose	team lead
2 weeks before	book space and finalise activities	logistics
1 week before	publish poster and announcement	publicity
2 days before	confirm shifts and materials	coordinator
event day	set up, run event, clean up	all roles
next school day	evaluate and report	team lead + publicity

Transfer: Replace the examples with your own timeline. Every milestone needs one owner and one deadline.

Budget and transparency

A charity event needs a simple record of income and costs. For this fictional course event, use invented numbers. If you ever organise a real event, follow your school's rules for money, donations, permissions, food, data protection and safety.

Feedback and revision

Peer feedback: 2 stars and 1 next step

Give feedback on:

1. clarity of purpose,
2. fair and clear responsibilities,
3. realistic schedule,
4. polite negotiation,
5. understandable English,
6. accurate and audience-appropriate publicity.

Write two strengths and one concrete next step. Then revise your plan.

Error analysis

Typical problem	Better form	Why?
I am agree.	I agree.	“agree” is a verb.
We should to print two posters.	We should print two posters.	modal + base form
If it will rain, we move inside.	If it rains, we can move inside.	present tense after “if” for a real future condition
I make the publicity until Friday.	I'll finish the publicity by Friday.	“by” gives a deadline; “finish” is precise.

Revision move: Find one sentence in your own work that is vague. Replace a vague verb such as “do”, “make” or “get” with a more precise project verb such as organise, confirm, design, book, publish, coordinate.

Exam connection: communication

As checked on 2 October 2026, the official Baden-Württemberg criteria for the Realschulabschluss communication exam in the compulsory foreign language for school year 2026/27 include monologic speaking, dialogic speaking and mediation. The official framework gives about 15 minutes per student in total, with the three parts taking roughly equal time and no preparation time for the individual parts. This aiMOOC is practice-oriented and not a copy of an exam task.

Official source: Ministerium für Kultus Baden-Württemberg – Abschlussprüfungen.

Focus for this course: speak freely from key words, react to partners, keep a conversation going and mediate meaning rather than translating word for word.

Interaktive Aufgaben

Quiz: Teste Dein Wissen

What should a charity event team define first? (The purpose and target group) (!The poster colours) (!The music playlist) (!The final report title)

Which phrase is a polite way to disagree? (I see your point, but I think we need a cheaper option.) (!You are wrong.) (!No, that is stupid.) (!Stop talking about that.)

Which sentence gives a clear responsibility? (I will coordinate the volunteer shifts by Friday.) (!Someone can maybe do the volunteers.) (!The shifts are probably fine.) (!We should think about it later.)

Which sentence is correct for a real future condition? (If it rains, we can move the welcome desk inside.) (!If it will rain, we can move the welcome desk inside.) (!If it raining, we can move the welcome desk inside.) (!If rain, we can move the welcome desk inside.)

What is the main aim of mediation? (To communicate the relevant meaning for the listener) (!To translate every word literally) (!To use the longest possible sentences) (!To avoid asking what the listener needs)

What makes a schedule useful? (Clear milestones, owners and deadlines) (!Only one final date) (!As many tasks as possible without names) (!No backup time)

Which sentence is best for a formal request email? (Could you please confirm whether the school hall is available?) (!Give us the hall.) (!Hey, we need the hall.) (!You must answer now.)

Which publicity claim is most responsible? (All proceeds from our fictional event will support the stated fictional project.) (!This event will definitely change the world.) (!Everyone must donate.) (!We guarantee that nothing can go wrong.)

What should happen after peer feedback? (Revise the plan using specific feedback) (!Delete the first draft immediately) (!Ignore all comments) (!Change every sentence even if it works)

Which skill is central when tasks change unexpectedly? (Reacting spontaneously and negotiating a new plan) (!Repeating a memorised speech) (!Avoiding the team discussion) (!Translating every sentence into German first)

Memory

purpose	reason for the event
deadline	latest finishing time
publicity	information that attracts attention
venue	place where the event happens
donation	money or goods given for a cause
responsibility	task a person owns
backup plan	alternative if something goes wrong
shift	planned period of work

Drag and Drop

Ordne die richtigen Begriffe zu.	Thema
Purpose	Why are we doing the event?
Schedule	When must each step happen?
Publicity	How will people hear about it?
Responsibility	Who owns a task?
Backup plan	What will we do if something changes?

Kreuzworträtsel

Purpose	What word means the main reason for an event?
Charity	What word describes organised help for a good cause?
Venue	What word means the place where an event happens?
Budget	What word means a plan for available and spent money?
Poster	What publicity item can be displayed on a school noticeboard?
Deadline	What word means the latest time for finishing a task?

Lückentext

Vervollständige den Text.

A successful school charity event starts with a clear . The team divides work into clear . Every important task needs a realistic . A poster and an announcement are forms of . If plans change, the team uses a . During a discussion, polite helps the team compare ideas. In mediation, you communicate the relevant instead of translating every word. After feedback, you should your plan.

Offene Aufgaben

Leicht

1. Purpose card: Write a 50-word English event concept with purpose, target group and one activity.
2. Vocabulary map: Create a small visual map with ten planning words and one example sentence for each.
3. Poster draft: Design a fictional school poster with no personal data and a clear call to action.
4. Two-minute pitch: Present the event idea from key words, not from a full script.

Standard

1. Team negotiation: In a group, negotiate six tasks and record the final owner and deadline for each.
2. Formal email: Write and revise a 120–160 word permission request to a fictional school office.
3. Mediation role-play: Explain the key German event information to an English-speaking fictional visitor and answer two follow-up questions.
4. Source check: Compare one school-approved source and one AI-generated claim about event planning. Mark what is verified, uncertain or unsupported.

Schwer

1. Crisis meeting: React to two unexpected changes and negotiate a new schedule in English without a prepared script.
2. Team presentation: Present purpose, tasks, schedule, publicity, responsibilities and backup plan; then answer spontaneous questions.
3. Evaluation report: Write a fictional 180-word post-event report that separates result, evidence, problem, solution and next step.
4. New context: Transfer the planning method to a different fictional event, such as a book drive or sponsored walk, and explain what must change.

Lernkontrolle

1. Decision under pressure: Your budget is cut by 50 percent three days before the event. Choose what to keep, what to change and justify your priorities in English.
2. Team conflict: Two people want the same task while another task has no owner. Write or perform a short negotiation that ends with a workable compromise.
3. Audience shift: Rewrite the same event information once for students and once for the school office. Explain three language or content changes.
4. Purposeful mediation: Mediate a short German school notice for an English-speaking parent. Omit irrelevant details and explain what you left out.
5. Plan audit: Analyse a fictional event plan for weak deadlines, unclear responsibilities and risky publicity. Suggest at least four improvements.
6. Transfer task: Create a new event plan from scratch with fewer supports and explain how feedback from the first plan changed your decisions.

Lernnachweis

For a strong learning record, show:

1. a clear fictional event purpose and target group,
2. a realistic task list, schedule and backup plan,
3. evidence of negotiated responsibilities,
4. one formal text and one publicity text,
5. one mediation task adapted to listener and purpose,
6. one revised version showing feedback changes,
7. a short reflection on what improved your communication,
8. responsible handling of media, sources, AI support and privacy.

No external media, uploads or recordings are required for the learning record. A recording may be used only as an optional, private practice tool.

Can-do check

Statement	Yes	Almost	Not yet
I can explain the purpose of an event clearly.	□	□	□
I can negotiate a task and deadline.	□	□	□
I can disagree politely and offer an alternative.	□	□	□
I can react when a plan changes.	□	□	□
I can write a formal request email.	□	□	□
I can mediate key information for a specific listener.	□	□	□
I can revise my work after feedback.	□	□	□

Next course: Present and evaluate a school project.

OERs zum Thema

Further learning:

1. British Council LearnEnglish: Planning an event – B1 reading about negotiating tasks.
2. Wikipedia: Fundraising – background on organised fundraising.
3. Kultusministerium Baden-Württemberg – current official exam information checked during course creation.

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