E9 G - Write a structured email in English 9

aiMOOC

E9 G - Write a structured email in English 9

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Einleitung

E9 G - Write a structured email in English 9

Mini-Beschreibung: In diesem aiMOOC lernst Du, eine kurze, klare und strukturierte persönliche oder einfache berufsbezogene E-Mail auf Englisch zu schreiben. Deine E-Mail hat ein passendes opening, einen klaren purpose, wichtige information und ein passendes ending.

Der Kurs ist für Klasse 9, G-Niveau, Englisch als erste Fremdsprache in Baden-Württemberg gedacht. Du arbeitest nach dem Prinzip:

English first → understand → respond → ask → hint → improve → use again.

Du bekommst Hilfen, aber keine Vollübersetzungen. Verständlichkeit ist wichtiger als Akzentfreiheit. Beim Schreiben zählen zuerst communication und clear structure. Danach verbesserst Du einige wichtige sprachliche Punkte.

Bezug zum Bildungsplan Baden-Württemberg: Auf G-Niveau sollen Lernende persönliche und einfache berufsbezogene Korrespondenz wie E-Mails mithilfe von Strukturierungshilfen oder Textmustern verfassen können.

Bildungsplan Baden-Württemberg – Schreiben, Englisch als erste Fremdsprache

Medien-Einstieg

Look and think. What do you need for a good email?

1. Opening: How do you start?
2. Purpose: Why are you writing?
3. Information: What does the reader need to know?
4. Ending: How do you finish?

Quick task: Say four English words you connect with email writing. If you need help, use: message – question – information – reply.

I-can-Ziele

Nach dem Kurs kannst Du sagen:

1. I can start an email in a suitable way.
2. I can say why I am writing.
3. I can give the important information in a clear order.
4. I can ask a simple polite question.
5. I can finish an email in a suitable way.
6. I can choose a more personal or a more work-related register.
7. I can check and improve my own email with a short checklist.

Vorwissen

Try first – without help.

Which opening fits better?

Situation A: You write to your friend Sam.

Situation B: You write to Ms Parker at a local company.

Possible openings:

1. Hi Sam,
2. Dear Ms Parker,

Your turn: Match the opening to the situation. Then explain with one short reason: It is more personal. / It is more polite.

Email structure: four clear parts

A clear email does not need to be long.

Part	Useful language	Job
Opening	Hi Mia, / Dear Ms Green,	Start in a suitable way.
Purpose	I'm writing because ... / I'm writing to ask about ...	Say why you are writing.
Relevant information	The event is on Friday. / I can come at 3 pm.	Give only useful details.
Ending	Please let me know. / Best wishes, / Kind regards,	Say what should happen next and finish politely.

Key idea: One clear idea per sentence is often enough.

Model 1: Personal email

Read first. Do not translate every word. Find the four parts.

Subject: Saturday

Hi Jordan,

I'm writing because our group is meeting on Saturday. We want to plan the school project. We will meet at the library at 11 am.

Can you come? Please let me know.

Best wishes, Alex

Understand:

1. Who is the email for?
2. Why is Alex writing?
3. Where will the group meet?
4. What should Jordan do next?

Hint: Look for names, time, place and the question.

Model 2: Simple work-related email

Situation: A fictional student asks a fictional company about a work-experience day.

Subject: Work experience question

Dear Ms Taylor,

I'm writing to ask about the work-experience day on 18 June. I am interested in your bike shop. I would like to know what time the day starts.

Could you please send me the start time?

Kind regards, Jamie Lee

Notice: This email is polite, short and clear. It uses a fictional name and fictional work-experience details.

Personal or work-related?

Use a register that fits the reader.

More personal	More work-related
Hi Maya,	Dear Mr Khan,
Can you tell me ...?	Could you please tell me ...?
Thanks!	Thank you for your help.
Best wishes,	Kind regards,

Important: There is no single perfect phrase for every situation. Choose language that fits the reader and purpose.

Listening and Viewing 1: Organise your email

Watch the British Council video once without a transcript. Focus only on this question:

What helps the reader understand an email quickly?

Video laden

YouTube

YouTube sammelt möglicherweise persönliche Daten. Datenschutzrichtlinie

Fortfahren Ausblenden

First listen/view:

1. Write down three words you understand.
2. Decide: Is the main idea about vocabulary, organisation or pronunciation?
3. Compare with a partner.

Second listen/view: Watch again. Now listen for ideas about clear organisation.

Support after your first listening attempt: The key learning idea is that an email becomes easier to understand when ideas are organised clearly and the reader can see what the writer wants.

Listening and Viewing 2: From opening to sign-off

Watch selected parts of this lesson. You do not need to understand every sentence.

Video laden

YouTube

YouTube sammelt möglicherweise persönliche Daten. Datenschutzrichtlinie

Fortfahren Ausblenden

Watch for these moments:

1. Start of an email: around 0:44.
2. Say why you are writing: around 2:52.
3. Finish an email: around 12:57.

Listening strategy: First listen for the main idea. Then replay a short part. Only after that use captions or a transcript if you need them.

Reading: Find the useful information

Read this short fictional email.

Subject: Sports club question

Dear Mr Brown,

I'm writing to ask about the school sports club. I would like to join the basketball group. I can come on Tuesdays, but I cannot come on Thursdays.

Could you please tell me when the next meeting is?

Kind regards, Robin

Find:

1. the opening
2. the purpose
3. two useful details
4. the question
5. the ending

Ignore: You do not need to translate every word.

Kontextwortschatz

Learn phrases as useful chunks.

Function	Useful English	Short German hint
start	Hi ... / Dear ...	Anrede
purpose	I'm writing because ...	Grund
purpose	I'm writing to ask about ...	Anfrage
information	The meeting is on ...	Info geben
information	I can come at ...	Zeit nennen
question	Can you tell me ...?	direkte Frage
polite question	Could you please tell me ...?	höfliche Frage
next step	Please let me know.	um Rückmeldung bitten
ending	Best wishes,	persönlich
ending	Kind regards,	eher formell

Use again: Cover the German hints. Explain the function of each English phrase in simple English.

Aussprache und Fluency

Read these short email phrases aloud:

I'm writing to ask about ...

Could you please tell me ...?

Please let me know.

Kind regards.

Focus on clear word groups, not on sounding like a native speaker.

Fluency tip: Read the whole phrase, not one word at a time.

Optional recording: You may record yourself only if you want to. Keep the recording private unless you choose to share it. Do not upload it without a clear reason and permission.

Speaking: Ask and respond

Work with a partner.

Student A: You want information about a school event.

Student B: You have the information.

Use this speaking frame:

A: Hi / Dear ... A: I'm asking about ... A: Can you tell me ...? B: Yes. The ... is ... A: Thanks. One more question: ...? B: ... A: Thank you.

Level-up: Give one reason with because.

Example: I need the time because I take the bus.

Writing: Build an email step by step

Task: Write a short email of about 60–90 words. Choose one situation.

Situation A – personal: Ask a classmate about a project meeting.

Situation B – simple work-related: Ask a fictional local company about a work-experience visit.

Use this frame if you need it:

Subject: ...

Hi / Dear ... ,

I'm writing because ... / I'm writing to ask about ...

I ... . The ... is ... . I would like to know ... .

Can you ...? / Could you please ...?

Please let me know.

Best wishes / Kind regards, [fictional name]

Functional grammar

Grammar helps communication. Focus on only a few useful patterns.

Polite questions with can and could

Can you tell me the time?

Could you please tell me the time?

After can and could, use the base form:

Could you please send me the information?

Not: Could you please sends ...

Simple connectors

Use common connectors to make ideas clear:

and – adds information

but – shows a contrast

because – gives a reason

Example:

I can come on Tuesday, but I cannot come on Thursday.

I need the time because I take the bus.

Sentence check

Check three points:

1. Does each sentence start with a capital letter?
2. Does each sentence end clearly?
3. Is the verb form after can or could correct?

Do not try to correct everything at once.

Hilfestufen

Choose only as much help as you need.

Help 1 – Keywords: opening → purpose → information → question → ending

Help 2 – Sentence starters: I'm writing to ... / I would like to ... / Could you please ...?

Help 3 – Full frame: Use the writing frame from the writing section and replace the key information.

Challenge: Add one reason with because and one polite follow-up question.

Feedback

Use two stars and one step.

Star 1: One thing that is clear.

Star 2: One phrase that fits the situation.

Step: One small improvement.

Useful feedback language:

Your purpose is clear.

The opening fits the reader.

Please add one important detail.

Check the question form.

Try a more suitable ending.

Fehleranalyse

Read this email:

dear mrs green

i write because i want ask about the visit. could you tells me the time. thanks bye

Find four things to improve.

Possible focus:

1. capital letters
2. suitable opening
3. phrase for purpose
4. verb after could
5. punctuation
6. suitable ending

Improved version:

Dear Mrs Green,

I'm writing to ask about the visit. Could you please tell me the time?

Thank you for your help.

Kind regards, Sam

Remember: Improve the message step by step. Keep your own ideas.

Mediation

Situation: A German note says:

Treffen am Freitag, 15 Uhr, Raum 204. Bitte Rückmeldung bis Mittwoch.

You need to give the important information to an English-speaking exchange student.

Do not translate every word. Give the meaning:

The meeting is on Friday at 3 pm in room 204. Please reply by Wednesday.

Mediation goal: Pass on the useful information clearly.

Safe and responsible media use

Use fictional names, fictional companies and fictional application details in practice tasks.

Do not add private social-media names, private phone numbers or private addresses.

Recordings are voluntary and should stay private unless you choose to share them.

Do not upload texts, voices or personal data to external services without permission.

If you use AI feedback, check the facts, language and suggestions. Keep your own original text and decide yourself which changes improve it.

Transfer: Use the pattern again

You can use the same structure in many situations:

1. School email: ask about a project or event.
2. Work experience email: ask about time, place or clothes.
3. Club email: ask about a meeting or training.
4. Travel email: ask a host family about arrival information.

The situation changes. The basic structure stays useful:

opening → purpose → relevant information → question or next step → ending

Can-do-Check

I can ...	Not yet	With help	Yes
choose a suitable opening	□	□	□
say why I am writing	□	□	□
give relevant information	□	□	□
ask a polite question	□	□	□
choose a suitable ending	□	□	□
improve my email with a checklist	□	□	□

Next step: If you marked with help, use the writing frame again. If you marked yes, write a new email without the full frame.

Folgekurs

Next, practise one of these skills:

1. Write a simple job application
2. Ask for information
3. Give reasons and opinions
4. Mediate practical information

Interaktive Aufgaben

Quiz: Teste Dein Wissen

Which part usually comes first in an email? (Opening) (!Ending) (!Question) (!Signature only)

Which sentence clearly gives the purpose of an email? (I'm writing to ask about the meeting.) (!Kind regards,) (!My name is Robin.) (!Tuesday is a weekday.)

Which question is polite and useful in a simple work-related email? (Could you please tell me the start time?) (!Tell me the time now.) (!You tell time.) (!Start time?)

Which ending fits a simple work-related email well? (Kind regards,) (!Yo!) (!See ya!) (!Whatever)

What should relevant information do? (Help the reader understand what they need to know.) (!Make the email as long as possible.) (!Add many unrelated stories.) (!Replace the purpose.)

Which connector gives a reason? (because) (!but) (!and) (!or)

Which sentence uses could correctly? (Could you please send me the information?) (!Could you please sends me the information?) (!Could you please sent me the information?) (!Could you please sending me the information?)

What should you do before using a transcript in a listening task? (Listen or watch once for the main idea.) (!Translate every word first.) (!Skip the audio.) (!Read only the transcript.)

What is a good feedback step? (Suggest one clear improvement.) (!Rewrite the whole email for the writer.) (!Change every sentence.) (!Focus only on accent.)

What is safest for practice emails? (Use fictional personal and work details.) (!Use a real private phone number.) (!Post private social-media details.) (!Upload personal data without permission.)

Memory

Opening	Hi Sam,
Purpose	I'm writing to ask about ...
Detail	The meeting is on Friday.
Polite question	Could you please tell me ...?
Next step	Please let me know.
Personal ending	Best wishes,
Work-related ending	Kind regards,

Drag and Drop

Ordne die richtigen Begriffe zu.	Thema
Opening	Dear Ms Green,
Purpose	I'm writing to ask about the visit.
Relevant information	I can come on Tuesday.
Polite request	Could you please send me the time?
Ending	Kind regards,

Kreuzworträtsel

Greeting	Wie heißt die englische Bezeichnung für eine Anrede am Anfang?
Purpose	Welches englische Wort bezeichnet den Grund, warum Du schreibst?
Details	Welches englische Wort passt zu wichtigen Einzelinformationen?
Request	Welches englische Wort bezeichnet eine Bitte oder Anfrage?
Closing	Welches englische Wort bezeichnet den Abschluss einer E-Mail?
Subject	Welches englische Wort bezeichnet die Betreffzeile?

Lückentext

Vervollständige den Text.

A clear email starts with a suitable . Early in the message, the writer should make the clear. The next sentences give relevant . A polite work-related question can start with . The phrase Please let me know asks for a . A personal email may end with . A simple work-related email may end with . After can or could, use the of the verb.

Offene Aufgaben

Leicht

1. Email parts markieren: Markiere in einer kurzen Beispiel-E-Mail opening, purpose, information und ending.
2. Subject line schreiben: Formuliere drei kurze Betreffzeilen für eine Schul-, Freizeit- und Praktikumssituation.
3. Phrase cards: Erstelle sechs kleine Karten mit nützlichen E-Mail-Phrasen und ordne sie nach Funktion.
4. Read aloud: Lies vier kurze E-Mail-Phrasen klar vor. Eine Aufnahme ist freiwillig und bleibt privat.

Standard

1. Personal email: Schreibe eine persönliche E-Mail von 60–90 Wörtern an eine fiktive Mitschülerin oder einen fiktiven Mitschüler und frage nach einem Projekttreffen.
2. Work-related email: Schreibe eine kurze E-Mail an eine fiktive Firma und frage nach zwei Informationen zu einem Praktikumstag.
3. Partner feedback: Tauscht Eure Texte aus und gebt Euch zwei positive Rückmeldungen und einen konkreten Verbesserungsschritt.
4. Speaking to writing: Führt zuerst ein kurzes Frage-Antwort-Gespräch und wandelt die wichtigsten Informationen danach in eine E-Mail um.

Schwer

1. Register change: Schreibe dieselbe Nachricht einmal persönlich und einmal einfach berufsbezogen. Vergleiche opening, question und ending.
2. Mediation email: Übertrage die wichtigen Informationen aus einer kurzen deutschen Schulnotiz in eine englische E-Mail, ohne Wort-für-Wort zu übersetzen.
3. Error detective: Erstelle selbst eine kurze fehlerhafte E-Mail mit fünf typischen Fehlern und lasse eine Partnerperson die Fehler finden und begründen.
4. Transfer task: Verfasse ohne vollständiges Gerüst eine E-Mail an eine fiktive Gastfamilie oder einen fiktiven Betrieb und bitte um eine konkrete Rückmeldung.

Lernkontrolle

1. Struktur begründen: Erkläre an einem neuen Beispiel, warum opening, purpose, relevant information und ending in dieser Reihenfolge die Verständlichkeit unterstützen.
2. Register wählen: Vergleiche zwei unterschiedliche Empfänger und entscheide, welche Formulierungen jeweils passender sind. Begründe mit der Beziehung zum Leser.
3. Information auswählen: Du erhältst zehn Angaben zu einer Situation. Wähle nur die vier Angaben aus, die für die E-Mail wirklich nötig sind, und begründe Deine Auswahl.
4. Feedback anwenden: Überarbeite eine kurze E-Mail nach drei Rückmeldungen. Entscheide dabei selbst, welche Änderung die Verständlichkeit verbessert.
5. Transfer auf neue Situation: Schreibe eine strukturierte E-Mail zu einer unbekannten Alltagssituation und nutze bekannte Sprachbausteine passend.
6. Kommunikation vor Korrektheit: Zeige an zwei Beispielen, welcher Fehler die Verständlichkeit stark stört und welcher kleine Fehler die Nachricht trotzdem verständlich lässt.

Lernnachweis

Für einen Lernnachweis ist wichtig, dass Du:

1. eine persönliche oder einfache berufsbezogene E-Mail mit erkennbarem Aufbau verfassen kannst,
2. ein passendes opening und ending auswählst,
3. den purpose früh und klar nennst,
4. nur relevante Informationen aufnimmst,
5. mindestens eine passende Frage oder Bitte formulierst,
6. kurze, verständliche Sätze mit häufigen Wörtern verwendest,
7. einfache Verknüpfungen wie and, but und because sinnvoll nutzt,
8. nach can oder could die Grundform des Verbs verwendest,
9. Feedback nutzen und Deinen eigenen Text gezielt verbessern kannst,
10. Datenschutz beachtest und in Übungsaufgaben fiktive Daten verwendest.

OERs zum Thema

Weitere geprüfte Lernquelle:

British Council LearnEnglish – Starting and finishing emails

Verknüpfte Lernbereiche

E-Mail auf Englisch Englisch Schreiben Höfliche Fragen Berufsorientierung Leseverstehen Englisch Hörverstehen Englisch Sprechen Englisch Sprachmittlung Englisch Medienkompetenz