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aiMOOC

E8 G - A simple work-related email

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E8 G - A simple work-related email

Mini-Beschreibung: In diesem aiMOOC lernst Du, mit einem einfachen Muster eine kurze fiktive englische Anfrage-E-Mail zu einem Praktikum, einem Betriebsbesuch oder zu Berufsinformationen zu schreiben. Du arbeitest zuerst auf Englisch. Wenn Du Hilfe brauchst, nutzt Du Hinweise und erst danach kurze deutsche Hilfen. Alle Personen, Betriebe und Kontaktdaten in diesem Kurs sind erfunden.

Einleitung

Imagine this: You want to learn more about a job. Maybe you want to visit a workplace. Maybe you want to ask about a short work experience placement.

Your task is simple: Write a short, polite email in English.

A good work-related email is clear. The reader should quickly understand:

why you are writing,
what you would like to know,
what you want the reader to do next.

Learning route: English first → context → try → ask → hint → German help if needed.

Du erhältst keine vollständige Übersetzung. Ziel ist, dass Du wichtige englische Formulierungen selbst verstehst und nutzt.

I can ...

Am Ende kannst Du sagen:

I can understand the main idea of a short work-related email.
I can find the greeting, reason, request and closing.
I can use polite phrases such as I would like to ... and Could you ...?
I can write a short fictional request email.
I can check my email for clear structure, polite language and common mistakes.
I can improve my text without replacing it with somebody else's text.

Before you start: What do you already know?

Look at the email symbol and answer in English if you can.

Email purpose: What can people use emails for?
Subject line: Why is a short subject useful?
Polite language: Which English greeting do you already know?
Work context: What would you like to ask a workplace?

Try first. Use single words or short sentences.

Hint: Think of Hello, Dear, information, visit, internship, thank you.

German help if needed: Es geht noch nicht um perfekte Sätze. Sammle zuerst bekannte Wörter und Ideen.

Media start: Work emails

Watch the first part of this BBC Learning English video. Listen for greetings, polite language and ways to end an email.

First viewing – no transcript or subtitles if possible:

What is the topic?
Do the speakers talk about formal or informal emails?
Write down two words you understand.

Second viewing:

Listen for a greeting.
Listen for a closing phrase.
Decide: Is the language suitable for a work situation?

After your first listening attempt: You may switch on subtitles or use the transcript provided with the video if your learning setting allows it.

German help if needed: Suche nicht jedes Wort. Höre zuerst nur auf Begrüßung, Anfrage und Abschluss.

Context: A fictional situation

Jamie Rivers is a fictional Year 8 student. Jamie wants to learn more about a job in a fictional company called BrightPath Workshop.

Jamie finds this fictional contact address:

visits@example.com

The domain example.com is used here only for learning. Do not send an email to a real company in this task.

Jamie's goal:

Ask for information about a one-day workplace visit.

Context vocabulary

English	Simple meaning	Use it
work experience	experience in a workplace	I am interested in work experience.
workplace visit	a visit to a place of work	I would like to ask about a workplace visit.
information	facts you want to know	Could you send me some information?
available	possible or free	Is a visit available in June?
opportunity	a chance	Thank you for this opportunity.
department	one part of a company	Which department can students visit?
reply	an answer to a message	I look forward to your reply.
kind regards	polite email closing	Kind regards, Jamie

Mini-challenge: Choose five words and say one short sentence with each word.

Pronunciation: Clear is more important than accent-free

Say these words slowly, then at normal speed:

internship
information
available
department
opportunity

Tap the table with your finger or pencil for the stressed syllable.

Speaking goal: Be understandable. You do not need to sound like a native speaker.

Reading: A simple model email

Read the email once without using a dictionary.

Subject: Question about a workplace visit
Dear Ms Green,
My name is Jamie Rivers and I am a Year 8 student. I am interested in learning more about jobs in your workshop.
I would like to ask about a one-day workplace visit in June. Could you tell me if visits are possible for students? I would also like to know what students can see during a visit.
Thank you for your time. I look forward to your reply.
Kind regards, Jamie Rivers

All names and details are fictional.

Reading task 1: Find the parts

Find these five parts in the model:

subject
greeting
reason for writing
polite request
closing

Try first.

Hint: The polite request starts with Could you ...?

German help if needed: Suche nach Betreff, Anrede, Schreibgrund, höflicher Frage und Schluss.

Reading task 2: What is the main message?

Choose the best summary in your head before checking the model again:

Jamie wants information about a workplace visit and asks two polite questions.

Do not translate every sentence. Focus on the message.

Email structure

A simple work-related email can follow this pattern:

Part	Useful language
Subject	Question about ...
Greeting	Dear Ms Green,
Introduce yourself	My name is ... and I am a Year 8 student.
Give your reason	I am interested in ...
Make a request	I would like to ask about ...
Ask a polite question	Could you tell me ...?
Thank the reader	Thank you for your time.
Close the email	Kind regards,

Viewing: Organise your email

Watch this British Council video about organising emails.

Before watching: Predict: Why does order matter in an email?

First viewing: Listen for the main idea.

Second viewing: Notice how clear paragraphs make an email easier to read.

After the viewing: Compare the idea with the model email above. Where does the request appear?

German help if needed: Eine klare Reihenfolge hilft dem Leser, den Schreibgrund und die Frage schnell zu erkennen.

Functional grammar

You need only a few useful patterns.

Function	Pattern	Example
polite wish	I would like to ...	I would like to ask about a visit.
polite question	Could you ...?	Could you send me some information?
interest	I am interested in ...	I am interested in design jobs.
simple reason	because ...	I am writing because I would like more information.

Grammar you only need to recognise at G level

Some texts may contain harder forms. At G level, you do not have to produce them in this task.

Passive – recognise it: The visit is planned for Friday. You only need to understand: someone has planned the visit.

Past perfect – recognise it: The class had prepared questions before the visit. You only need to understand: preparing happened before the visit.

Reported speech without backshift – simple use: Our teacher says the company offers work experience. You may use this simple pattern if it helps, but you do not need complex changes of tense.

Important: Do not force difficult grammar into your email. Clear, correct, simple English is better.

Speaking: Ask before you write

Work with a partner. One person is a student. One person is a fictional company contact.

Student:

Say who you are.
Say why you are interested.
Ask one polite question.
Say thank you.

Company contact:

Give one short answer.
Ask one simple follow-up question.

Useful phrases:

Hello. My name is ... I am interested in ... Could you tell me ...? Thank you for your help.

Recording option: You may record your speaking only if you want to and only in a private, school-approved setting. Do not upload recordings without clear permission.

Mediation: Pass on the key information

Read this short German note:

Der fiktive Betrieb bietet Betriebsbesuche dienstags an. Schülerinnen und Schüler müssen vorher eine E-Mail schreiben. Der Besuch dauert etwa zwei Stunden.

Tell a classmate the important information in simple English.

Do not translate word for word.

Hint: Use: The company ..., Students ..., The visit ...

Writing: Your own short email

Choose one fictional situation:

Internship: Ask if a short work experience placement is possible.
Workplace visit: Ask about a class or individual visit.
Job information: Ask for information about one job.

Write about 70–100 words.

Use fictional details only.

Writing frame

Subject: Question about ...

Dear ... ,

My name is ... and I am a Year 8 student. I am interested in ... I would like to ask about ... Could you tell me ...? I would also like to know ...

Thank you for your time. I look forward to your reply.

Kind regards, ...

Less support: Build your own version

Use the same structure, but change the wording.

You should include:

a clear subject,
a polite greeting,
one reason,
one or two questions,
a polite closing.

Try to connect ideas with words such as and, because, also or so.

Direct feedback: Check before you finish

Use this checklist.

Check	Yes / Not yet
My subject is clear.
I used a polite greeting.
I explained why I am writing.
I asked one or two clear questions.
I used polite language.
My sentences are understandable.
I used fictional details only.
I checked spelling and punctuation.

If you find a problem, improve one thing at a time.

Error analysis

Look at the mistakes. Explain what is wrong, then improve each sentence.

hey give me internship info
I want visit your company?
Could you tell me is a visit possible.
Thank you I wait your answer
Dear company!!!

Hint 1: Think about politeness. Hint 2: Check question form and punctuation. Hint 3: Use the model email.

German help if needed: Achte auf höfliche Anrede, vollständige Sätze, passende Frageform und einen ruhigen Abschluss.

Safe and responsible use of digital tools

Your own text should stay your text.

Use spelling or language support only if your school allows it.
Check every suggestion before accepting it.
Do not enter real private addresses, phone numbers, personal social-media data or other private information.
Do not upload your text, voice or image to an external AI service unless this is clearly allowed and you have the required permission.
AI or other tools may help you check a draft, but they should not replace your own writing.
Ask yourself: Can I explain every sentence I wrote?

Transfer: New situation

Your first email was about a workplace visit. Now change the situation.

New task: You saw a fictional notice about a career information afternoon. Write a short email to ask:

when it starts,
whether students can join,
what they should bring.

Keep the email polite and clear. Do not copy the model word for word.

Can-do check

Rate yourself:

I can ...	Yes	Almost	Not yet
understand the main idea of a short work email	□	□	□
find greeting, reason, request and closing	□	□	□
ask a polite question	□	□	□
write a 70–100 word fictional request email	□	□	□
check and improve my own email	□	□	□

If you choose Almost or Not yet, return to the model and the writing frame.

Follow-up course

Next step: E8 G - A simple job interview

There you can practise short questions and answers for a fictional workplace conversation.

Interaktive Aufgaben

Quiz: Teste Dein Wissen

What is a useful subject line for a work-related request email? (Question about a workplace visit) (!Hello) (!My school) (!Important message now)

Which greeting is polite in the model email? (Dear Ms Green,) (!Hey Green!) (!Yo!) (!Hi company!!!)

Which sentence gives a clear reason for writing? (I am interested in learning more about jobs in your workshop.) (!I like many things.) (!This is my email.) (!You know why.)

Which sentence is a polite request? (Could you tell me if visits are possible for students?) (!Tell me now.) (!I need an answer.) (!Give me the information.)

Which closing fits a simple work-related email? (Kind regards,) (!Bye bye!) (!See ya!) (!Later!)

What should you do before using German help? (Try the English task and use hints first.) (!Translate every word immediately.) (!Skip the task.) (!Copy another person's answer.)

What is the main purpose of the model email? (To ask for information about a workplace visit.) (!To complain about homework.) (!To order a product.) (!To invite a friend to a party.)

Which detail should you use in this course? (Fictional contact details.) (!A private phone number.) (!A real social-media profile.) (!A classmate's home address.)

What is most important when speaking English in this course? (Being understandable.) (!Having a perfect native accent.) (!Speaking as fast as possible.) (!Using very difficult words.)

What should an AI or digital tool do with your writing? (Help you check your own draft without replacing it.) (!Write the complete task for you.) (!Add private personal data.) (!Upload your voice automatically.)

Memory

Subject line	short topic of the email
Greeting	polite opening
Request	what you ask for
Reply	answer to an email
Kind regards	polite closing
Workplace visit	visit to a place of work

Drag and Drop

Ordne die richtigen Begriffe zu.	Thema
Subject line	Short topic
Greeting	Polite opening
Reason	Why you are writing
Request	What you want to know
Closing	Polite ending

Kreuzworträtsel

Subject	What tells the reader the topic before opening the message?
Greeting	What is the polite opening of an email called?
Request	What do you make when you politely ask for information?
Reply	What is an answer to an email called?
Closing	What is the final polite part of an email called?
Internship	What English word can mean a period of work experience?

LearningApps

Lückentext

Offene Aufgaben

Leicht

Email parts: Markiere in der Muster-Mail subject, greeting, reason, request und closing.
Vocabulary card: Gestalte eine kleine Karte mit acht wichtigen Wörtern aus dem Kurs und je einem einfachen englischen Beispielsatz.
Polite question: Schreibe drei verschiedene Fragen mit Could you ...? zu einem fiktiven Betriebsbesuch.
Pronunciation practice: Übe fünf Kurswörter mit einer Partnerperson. Gebt euch Rückmeldung nur zur Verständlichkeit.

Standard

Internship email: Verfasse eine fiktive Anfrage nach einem kurzen Praktikum mit 70–100 Wörtern.
Workplace visit email: Schreibe eine zweite Version für einen Betriebsbesuch und verändere mindestens vier Formulierungen.
Peer feedback: Tauscht eure Texte aus und gebt Rückmeldung mit der Checkliste. Verändert nicht den ganzen Text der anderen Person.
Mediation task: Übertrage die Kernaussagen einer kurzen deutschen Information zu einem fiktiven Betrieb in drei bis fünf einfache englische Sätze.

Schwer

Audience: Schreibe dieselbe Anfrage einmal an eine bekannte Kontaktperson und einmal an eine unbekannte Kontaktstelle. Vergleiche Anrede und Ton.
Error analysis: Erstelle fünf typische Fehler in einer fiktiven Anfrage-Mail und erkläre auf Deutsch oder einfachem Englisch, wie man sie verbessert.
Video reflection: Sieh einen der eingebetteten Clips erneut an und notiere drei Merkmale, die Du für Deine eigene E-Mail übernehmen kannst.
Transfer email: Verfasse ohne Schreibrahmen eine neue fiktive Anfrage zu einem Berufsinformationstag und begründe anschließend zwei Deiner sprachlichen Entscheidungen.

Lernkontrolle

Adressatenbezug: Du bekommst zwei fiktive Empfänger: eine bekannte Praktikumsbetreuerin und eine allgemeine Firmenadresse. Erkläre, wie Du Anrede und Formulierungen anpassen würdest.
Textstruktur: Eine E-Mail enthält alle wichtigen Informationen, aber in ungeordneter Reihenfolge. Ordne die Abschnitte sinnvoll und begründe Deine Reihenfolge.
Höflichkeit: Vergleiche Tell me about the visit. und Could you tell me about the visit? Erkläre, welche Wirkung die Formulierungen in einem Arbeitskontext haben.
Informationsauswahl: Aus sechs Angaben zu einem fiktiven Betriebsbesuch darfst Du nur drei in eine kurze Anfrage aufnehmen. Wähle passende Informationen und begründe Deine Auswahl.
Revision: Überarbeite eine kurze fehlerhafte Anfrage so, dass sie klar, höflich und verständlich wird. Markiere danach drei konkrete Verbesserungen.
Transfer: Übertrage das E-Mail-Muster auf eine neue Situation: Anfrage zu einem Berufsinformationstag. Erkläre, welche Teile gleich bleiben und welche Du ändern musst.

Lernnachweis

Für einen Lernnachweis zu diesem Thema ist wichtig:

Du verstehst die Hauptaussage einer kurzen arbeitsbezogenen E-Mail.
Du erkennst subject, greeting, reason, request und closing.
Du formulierst eine klare und höfliche Anfrage mit passenden einfachen Redemitteln.
Du schreibst einen zusammenhängenden Text von ungefähr 70–100 Wörtern.
Du verbindest Aussagen sinnvoll, zum Beispiel mit and, because, also oder so.
Du kannst typische Fehler finden und Deinen eigenen Text gezielt verbessern.
Du nutzt nur fiktive personenbezogene Daten und beachtest Datenschutzregeln.
Du kannst erklären, warum Deine E-Mail für den gewählten Adressaten passend formuliert ist.
Du musst Passiv und Past Perfect in diesem G-Niveau nur verstehen, nicht gezielt selbst produzieren.
Du kannst bei Bedarf einfache reported-speech-Strukturen ohne Backshift verstehen oder nutzen.